Please read the general policies below for students and servants before continuing your registration below.

1. All deadlines are strictly enforced as to insure proper planning and a successful retreat.
2. No one is allowed to attend the convention unless they have pre-registered and received priest approval.
3. Last-minute registrants will not be allowed to attend. Anyone showing up to the convention without registering will be turned away and asked to leave.
4. All churches must pay in full by the deadline or their students will not be able to attend even if they have pre-registered.
5. Any damages caused to Coptic Village will be billed to the responsible church(s) and must be paid by September 30, 2011.

Liability Waiver Form

Attendees

Everyone attending the Convention this year is required to complete the Liability Waiver Form. Please print and complete the Liability Waiver Form and provide it to your church chaperons.

Liability Waiver Form

Chaperons

Please make sure you collect the Liability Waiver Form from all attendees and bring them with you to the convention.

Student to Chaperon Ratios

Junior High: 4 students to1 Chaperon

High school: 5 students to 1 Chaperon

College: 5-10 students to 1 Chaperon

Example: If a Church sends 9 Jr. High students; they will need to send 2 chaperons. But if they send 10 junior high students- 3 chaperons. If they send 1 student – no servants (must join another church group).

Church Boards – Treasurer

1. The church is responsible for making the payment for all students who show financial need per convention ONLINE through the website. This can be done using the church credit card or a servant of the church. If a servant of the church pays, the church is responsible for reimbursing that servant.

2. The church is financially responsible for their servants. A servant should not also have a financial burden in addition to their responsibility of service. The church can pay for the servant using the church credit card or reimburse the servant once the servant has paid online.

3. Must ensure that ALL servants are paid for.

4. Each church is to be responsible for the transportation of their students unless otherwise noted.

Requirements for Church Servants / Chaperones

1. Must be selected by their church priests.
2. Ensure all students have registered before the deadline.
3. Follow all rules and enforce the rules with their students.
4. Attend any and all meetings held by the CYC committee for the servants.
5. Servants CANNOT also be on the CYC working committee for the same convention.
6. Must follow the same rules as the students at the convention.
7. Must be with the students at all times supervising and ensuring proper behavior from their students and see that there is no damage caused to the premises caused by their group.